If you’ve ever tried to arrange a friendly match, you probably know the pain: “Let me just check with the secretary.”
And then begins the back-and-forth.
You message your prospective opponent, find a date that might work, and then—like a game of administrative tennis—you’re bouncing between them and your club secretary trying to find an available pitch slot.
The problem? Most club secretaries are heroes of the grassroots game—but they’re also juggling a thousand tasks. Many still rely on notes apps, paper diaries, or spreadsheets tucked away on their phones or laptops. This means the pitch schedule lives in one place: their head (or their notebook).
So, if you’re a coach wanting to book a pitch for a friendly or rearranged fixture, you’re stuck in an endless loop of messages, screenshots, and “I’ll get back to you.”
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The Hidden Cost of Old-School Systems
This isn’t just an inconvenience—it slows everything down. Matches take longer to confirm, communication gets messy, and secretaries end up fielding dozens of repetitive questions:
“Is the pitch free at 2pm on Saturday?”
“What about next Wednesday evening?”
“Can we squeeze in a friendly before the league starts?”
Everyone’s time gets eaten up by logistics instead of football.
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The Smarter Way: ClubSecAi
That’s where ClubSecAi steps in—a simple but powerful tool designed to make pitch bookings effortless.
Instead of relying on scribbles in a notebook or endless WhatsApp threads, ClubSecAi connects directly with the tools everyone already uses. Coaches and managers can send a quick WhatsApp message to instantly check when the pitch is being used and when it’s available.
The club secretary still manages the official bookings—but now, everyone has visibility. No more guessing. No more back-and-forth. You can plan your friendly with your opponent first, then go to the secretary with your pitch, time, and date ready to go.
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In short:
🕒 Less admin, more football.
💬 Instant answers via WhatsApp.
📅 One clear, centralised system.
🙌 Secretaries stay organised. Coaches stay informed.
ClubSecAi keeps everyone in the loop, saves hours of messaging, and makes your club run smoother—from training sessions to Sunday fixtures.
So next time someone says, “I’ll check with the secretary,” you can smile knowing there’s a better way.
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⚽ Ready to simplify your club life?
Head over to ClubSecAi.co.uk today and join the waiting list to be among the first to try it
Your future self (and your club secretary) will thank you.